Legal Support Assistant

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Job Description

Legal Support Assistant

Chichester

£DOE

If you have a good attitude, customer service skills face to face and over the phone with a good telephone manner along with administration skills, then we want to hear from you. Working for a fantastic ever-growing company with a great company culture. See what is required from you below and if you believe you have the skills and experience, click apply today or get in touch.

Key elements of the role:

• To prepare correspondence and documents
• Undertaking audio and copy typing
• Use of accounting and time recording software
• Checking documents for accuracy
• Costing of files for the purpose of cost update letters
• Assisting in the preparation of Stamp Duty Land Tax Returns
• Arranging Property searches when required using the firm's preferred providers
• Dealing with HM Land Registry applications, searches and enquiries and undertaking follow up
• Taking telephone messages
• Making appointments, managing diaries and seeing to the reasonable requirements of clients
• use of photocopier, scanner and fax machine where necessary
• To prepare mail and enclosures for dispatch
• To provide support to other secretaries as and when needed during holidays or sickness
• To ensure the confidentiality and security of all documentation to comply with the new GDPR regulations
• To carry out other tasks as and when required by the LLP and/or your Line Manager
• Housekeeping - daily filing, opening and closing files etc. in accordance with the procedures set out in the Office Manual.
• Maintain files (electronically and in paper)
• Deal with billing, paying in costs and cheque requisitions, liaising with the Finance Team to arrange Bank transfers.

Looking for someone:

• To undertake any specific training when required to do so and overall to have a responsibility towards self-development
• Be proactive and focus on achieving the best outcome for the firm

Skills:

• Effective prioritisation with the ability to meet deadlines and manage time effectively.
• Good time management, adopting a flexible approach to work
• To communicate clearly and appropriately, both verbally and in writing with other parties whilst maintaining excellent working relationships; and be diplomatic and confident in communication with partners and staff
• Possess excellent spelling and grammar and pay attention to detail and quality of work
• To comply with all office procedure requirements.
• You will be expected to provide a professional, efficient and friendly service to clients and maintain confidentiality at all times.
• To provide support in a professional and courteous manner in keeping with the firms standards for Client Care
• Be self-motivated and able to organise own workload with minimum supervision

Salary:

• Dependant on experience

Hours:

We have a full and detailed job description for review. For more information contact Sophie at FPR Group's Portsmouth office.

FPR is acting as an Employment Agency in relation to this vacancy.