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PA

Job Summary

  • Location Fareham, Hampshire
  • Salary £30000 - £35000 per annum
  • Contract Type Permanent
  • Sector Technical & Engineering
  • Date Posted 13 June 2022
  • Ref 5347_1655115465

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Job Description

PA

Segensworth, Hampshire

Maternity Cover, part time

10 - 2 Monday - Thursday 10 - 12 Friday

£30,000 - £35,000 pro rata

Hybrid/Office working

This fantastic opportunity for someone who is looking for a flexible part time working. We are looking for an all-rounder, somebody who is confident, diligent, a good communicator with a calm efficient approach to every task and project. You should have good people skills, good administration skills and be ready to get stuck in. You will be working for an amazing company who will work with you to be the best in your role. Find out what is required below and get in touch today.

What am I responsible for?

  • Provide administrative support to Directors and General Managers including keeping diaries up to date, arrange meetings, events, and conferences.
  • Keeping record of all Company Agreements and Driving Licences.
  • Keeping Company Wide Organisation Charts and telephone directory up to date.
  • Act as first point of contact when screening phone calls, enquiries, and requests for Directors.
  • Update the Intranet where necessary.

Reception:

  • Ensure the franking machine is in working order including replacing ink and credit.
  • Meet and greet visitors when necessary.
  • Book lunches for meetings.

Booking all travel, Company Wide:

  • Arranging Visa's and ETAS's.
  • Ensure Export Control guidelines are adhered to.
  • Collate and provide invoices to finance.

Company Mobile Phones:

  • Source mobile phones for new starters.
  • Provide Finance with the Vodaphone monthly bill.
  • Negotiate with current provider for best price.
  • Take responsibility for the current budget.

Company Cars:

  • Provide fuel cards
  • Ensure all data for company cars are kept up to date.

Expenses:

  • Using Concur, complete Directors expenses.

So what do I need?

  • Ability to work unsupervised, to use own initiative and to work under pressure to meet deadlines.
  • An experienced team player who is well-organised.
  • Ability to absorb new ideas, techniques, and skills with ease.
  • Outstanding customer service skills.
  • Proficient in the use of MS Office, in particular Excel, Outlook, Teams, Word, and PowerPoint.
  • Some knowledge of Visio and CMS software.
  • Competent in Concur Expenses.

Hours:

  • Monday - Thursday 10.00am - 2.00pm
  • Friday 10.00am - 12.00pm

Salary:

  • £30,000 - £35,000 DOE - Pro rata £15,000

If you are interested in hearing more and receiving a full job description, please contact Sophie or click on the 'Apply Now' Button.

FPR Group is acting as an Employment Agency in relation to this vacancy.

Job Location

Note: this is the location of the town or city the job is in and not the exact location of the employer.

Your Key Contact

Sophie Carey CertRP

Sophie Carey CertRP

Having completed a degree in Events Management at Bournemouth University I joined FPR Group in May 2018 as an Events Coordinator and helped coordinate the prestigious events we run in and around West

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